Privacy Policy

Last updated: January 6, 2026

1. Introduction

Kaasik & Schotter OÜ (“we”, “us”, or “our”) operates the website https://kaasikschotter.ee/ (the “Website”). This Privacy Policy explains how we collect, use, disclose, and protect your personal data when you visit our Website or use our services.

We are committed to protecting your privacy and complying with the General Data Protection Regulation (GDPR) and Estonian data protection laws.

Data Controller:
Kaasik & Schotter OÜ
Kotka põik 5, Alliku küla, Saue vald, 76403
Email: info@kaasikschotter.ee
Phone: +372 56 478 311

2. What Personal Data We Collect

We collect and process the following types of personal data:

2.1 Information You Provide Directly

When you use our contact form, we collect:

Name
Email address
Phone number (optional)
Business name (optional)
Subject matter
Message content

2.2 Automatically Collected Information

When you visit our Website, we automatically collect:

IP address
Browser type and version
Operating system
Pages visited and time spent on pages
Referral source
Device information
Cookies and similar tracking technologies (via Google Analytics)

3. How We Use Your Personal Data

We process your personal data for the following purposes:

3.1 Contact Form Submissions

To respond to your inquiries and communicate with you
To provide information about our accounting services
To maintain records of our communications

Legal basis: Your consent and our legitimate interest in responding to inquiries and providing services.

3.2 Website Analytics

To understand how visitors use our Website
To improve our Website’s functionality and user experience
To analyze traffic patterns and visitor behavior

Legal basis: Your consent (obtained via cookie consent) and our legitimate interest in improving our Website.

4. Google Analytics

Our Website uses Google Analytics, a web analytics service provided by Google LLC. Google Analytics uses cookies to help us analyze how users interact with our Website.

The information generated by cookies about your use of the Website (including your IP address) is transmitted to and stored by Google on servers that may be located outside the European Economic Area.

Google will use this information to evaluate your use of the Website, compile reports on Website activity, and provide other services relating to Website activity and internet usage.

You can opt out of Google Analytics by:

Adjusting your cookie preferences on our Website
Installing the Google Analytics Opt-out Browser Add-on: https://tools.google.com/dlpage/gaoptout

For more information about Google Analytics’ privacy practices, visit: https://policies.google.com/privacy

5. Legal Basis for Processing

We process your personal data based on:

Consent: When you submit the contact form or accept cookies
Legitimate interests: To operate our Website, respond to inquiries, and improve our services
Legal obligations: To comply with accounting, tax, and other legal requirements

6. Data Sharing and Disclosure

We do not sell, trade, or rent your personal data to third parties.

We may share your information with:

Service providers: Third-party service providers who assist in operating our Website (e.g., hosting providers, Google Analytics)
Legal requirements: When required by law, court order, or government authority
Business transfers: In connection with a merger, acquisition, or sale of assets

All third-party service providers are required to maintain the confidentiality and security of your personal data.

7. International Data Transfers

Some of our service providers (such as Google Analytics) may process data outside the European Economic Area (EEA). When we transfer your data outside the EEA, we ensure appropriate safeguards are in place, such as:

Standard Contractual Clauses approved by the European Commission
Adequacy decisions by the European Commission
Other legally compliant transfer mechanisms

8. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy:

Contact form submissions: We retain your contact information and communications for up to 3 years or as long as necessary to respond to your inquiry and maintain business records
Analytics data: Google Analytics data is automatically deleted after 26 months
Cookies: Session cookies are deleted when you close your browser; persistent cookies are retained as specified in our cookie settings

9. Your Rights Under GDPR

Under the GDPR, you have the following rights:

Right of access: You can request a copy of your personal data
Right to rectification: You can request correction of inaccurate data
Right to erasure: You can request deletion of your data (“right to be forgotten”)
Right to restriction: You can request that we limit processing of your data
Right to data portability: You can request your data in a structured, commonly used format
Right to object: You can object to processing based on legitimate interests
Right to withdraw consent: You can withdraw consent at any time where processing is based on consent
Right to lodge a complaint: You can file a complaint with the Estonian Data Protection Inspectorate (Andmekaitse Inspektsioon)

To exercise any of these rights, please contact us at info@kaasikschotter.ee or +372 56 478 311.

10. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include:

Secure server infrastructure
Encryption of data transmission (SSL/TLS)
Access controls and authentication
Regular security assessments

However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

11. Cookies

Our Website uses cookies to enhance your browsing experience. Cookies are small text files stored on your device.

We use:

Essential cookies: Necessary for the Website to function properly
Analytics cookies: Google Analytics cookies to understand Website usage

You can control cookie settings through your browser preferences. Note that disabling cookies may affect Website functionality.

12. Children’s Privacy

Our Website and services are not directed to individuals under the age of 16. We do not knowingly collect personal data from children. If you believe we have inadvertently collected information from a child, please contact us immediately.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of significant changes by posting the updated policy on our Website with a new “Last updated” date.

We encourage you to review this Privacy Policy periodically.

14. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data processing practices, please contact us:

Kaasik & Schotter OÜ
Kotka põik 5, Alliku küla, Saue vald, 76403
Email: info@kaasikschotter.ee or

Supervisory Authority:
If you wish to file a complaint about our data processing practices, you may contact:

Andmekaitse Inspektsioon (Estonian Data Protection Inspectorate)
Website: https://www.aki.ee/
Email: info@aki.ee